Beacon Counseling | Counseling The Hague

Last updated: May 15, 2025

At Beacon Counseling & Coaching Services (“we”, “us”, or “our”), we are committed to safeguarding the privacy of our clients. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and Dutch privacy legislation.

1. Contact Information

Data Controller:

Beacon Counseling & Coaching Services

Bankaplein 2

2585 EV The Hague

The Netherlands

Contact:

Email: beaconcounselingandcoaching@gmail.com

Phone: +31 614 889 911

KvK (Chamber of Commerce) Number: 73263184

2. Personal Data We Collect

We collect and process the following types of personal data:

Identification and Contact Data: Full name, date of birth, address, telephone number, email address.
Health and Counseling Data: Intake forms, session notes, treatment plans, information shared during sessions.
Administrative Data: Payment and invoicing details, appointment history, communication records.

We do not collect data beyond what is necessary for providing care, meeting legal obligations, or for administrative purposes.

3. Purpose and Legal Basis of Processing

We process your data for the following purposes:

Providing counseling and support services: Performance of a contract (Art. 6(1)(b) GDPR).
Maintaining treatment records: Legal obligation under Dutch health law.
Invoicing and financial administration: Legal obligation (tax law).
Communicating with you: Legitimate interest.
Referrals or collaboration (only with consent): Explicit consent (Art. 9(2)(a) GDPR).

4. Data Retention

We retain your data only as long as necessary for the purposes for which it was collected:

Counseling records: 20 years, in line with the WGBO (Wet op de geneeskundige behandelingsovereenkomst), if applicable.
Invoices and administrative records: 7 years (Dutch tax law).
Email or communication data: 1–2 years, unless required longer for continuity of care or legal purposes.

5. Sharing of Data

We do not sell or share your data with third parties for commercial purposes. We only share your data when:

You give explicit written consent.
Required by law (e.g., court order or tax inspection).
Needed for invoicing or accounting (e.g., with a bookkeeper under a confidentiality agreement).
In case of collaboration with other healthcare professionals, with your prior consent.

6. Data Security

We take appropriate technical and organizational measures to protect your data, including:

Secure password-protected systems.
Encrypted storage of digital files.
Locked filing cabinets for paper records.
Confidentiality agreements with any third parties (e.g., IT support, accountant).

7. Your Rights

Under the GDPR, you have the following rights:

Right to access your data.
Right to rectification (correction).
Right to erasure (“right to be forgotten”).
Right to restrict processing.
Right to data portability.
Right to object to processing.
Right to withdraw consent at any time (where consent is the basis).

To exercise your rights, please contact us via email.

If you are not satisfied with how we handle your data, you can lodge a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority):
https://autoriteitpersoonsgegevens.nl

8. Cookies and Website Use

Our website https://www.beaconcounselingandcoaching.com uses only essential cookies to ensure the website functions properly and securely. We do not use tracking, marketing, or third-party cookies.

By using this site, you agree to the use of these essential cookies.

9. Changes to This Policy

We may update this privacy policy from time to time. The most recent version will always be available on our website or upon request.

10. Contact

If you have questions, requests, or concerns about how your data is handled, please contact: